Roster Standard

Detailed instructions for filling out a BAYS Roster

All BAYS teams must submit an official BAYS game roster. Computer-generated forms which deviate slightly in format are permissible if all of the required information is included.

Information on the rosters must be typewritten or computer generated. The handwritten addition of player names is not permitted. However, handwritten notations are acceptable for the following:

  • Correct/List uniform numbers.
  • Delete players/coaches who are absent from a particular game.
  • Addition of a properly-credentialed substitute coach.

Use the following table for information on the individual fields on the roster form. The example is based on a fictitious team, the Medfield Strikers, that has been assigned team number 12345 by BAYS and has been placed in Boys Grade 6, Division 2, Section C1

Team Identification (Top Portion) Information

Field

Contents

Example

Principle Values

 Required
Roster
Element

Comments

Team ID#

The BAYS team ID number (1 to 5 digits) assigned during placement.

12345

   X

Must be included on all rosters and match what is included on the BAYS website.

BAYS assigned and found on your Team Registration page

League

BAYS or Boston Area Youth Soccer.

 BAYS   X

Must be included.  BAYS Logo on the roster will satisfy this requirement.

Town/Club

The name of your club organization.

Medfield Youth Soccer

   X

Must be included on all rosters. Note Town/Club followed by team name may be in the same field on the roster, e.g. Medfield Strikers

Team Name

Name of your team.

Strikers

   X

Must be included on all rosters. Should match or be close to the name on the BAYS website under team listing.

Grade group

The grade group the team is playing in. maximum 3 characters.

6

3, 4, 5, 6, 8,
10, 12 and 912

 X

Must be included on all rosters. Leading 0 on single digit entries can be used. 
Avoid hyphens and / slashes
Grade 12 is assumed to be Grade 12/PG
Grade 912 is a 7v7 HS team

Gender

Gender of Team.  Boys (B or M) or Girls (G or F)

 B

B/M or G/F 

 X

Must be included on all rosters

Team Shirt Color

Home Colors.

 Blue    

Alternate shirt color can be included.  Recommended to be present but is optional.

Division

The BAYS division where this team has been placed.

2

1 to 4

 X

Must be included on all rosters

Section

The BAYS Section where the team has been placed.

C1

   X

Must be included on all rosters.
Typically sections are alphabetical except with paired sections where a number is appended - e.g a 2x4 would have 4 teams in C1 and 4 teams in C2

Roster date

The date when this copy of the roster was prepared.  First submission of roster may have a date earlier than the submission

3/23/2025

   X

Any new submission to the roster dashboard must have a date different from any earlier submissions.  If a second roster needs to be the same date, append the letter A to the date and B for a subsequent etc.

Coach information

The Head Coach name must be listed. Optionally any contact information such as email address, phone, address may be listed.  Additional coaches may also be listed (if any).

Richard Welsh
[email protected] 
508-555-1212

   X

Head coach listed must be identifiable as the same person listed as the head coach on BAYS website. Additional coaches do not need to match. More than 3 coaches may be listed, but ONLY 3 can be on the team sideline. All coaches must be fully credentialed through Mass Youth Soccer for the current soccer prior to being listed on a submitted roster.
If neither the coach nor the assistant coach is at the game, the credentialed acting coach must hand write his/her name and contact information on the form.

Optional Fields

        

Club may add additional fields at their discretion (Club logo or motto etc)

Player (Middle Portion) Information

Shirt #

The player's uniform number

8

    

Not required on copy submitted to Division Director.
On game roster, may be added/corrected by hand.
No duplicate numbers permitted.

Last Name (in alphabetical order)

Player's name, last name first

Aatvarr

   X

The list of players must be in alphabetical order by last name and then first name. 
The last name and first name may be combined as long as the player is entered as Last name, First name.
Start at line one and do not leave any blank lines.

First Name

Player’s first name

Christopher

   X

First name of player

Year of Birth

The player's year of birth

2008

   X

Year of birth is required. Full DOB should be rejected to be changed.

Grade

The school grade the player is in

6

3 to 12 and PG

 X

 Use PG if the player has graduated the previous year.

See Match Rule 3 for eligibility

Town

The player's town of residence

Medfield

   X  Waiver needed if not consistent with Organization town(s), inclusive of known neighborhoods

Waiver #

Waiver # assigned by BAYS for residency, age, roster size, or other reason for waivers

WA5R-000

Waiver=W;
Season= F,S,A; Year=last digit of expiration;
Reason: A,R,S,O
Waiver #: three digits

 X

Required if needed. Obtained through an approved waiver application. Must be verified by the Division Director in Waiver Look Up function: https://bays.org/mybays/div_dir/waiverlookup

Certifications (Bottom Portion)

MTOC validation

Leave blank

 

    

This is the space for the BAYS Registrar's stamp (where required)

Coach's certification

Signature acknowledging that the coach understands the rules and agrees to abide by them.

[Signature]

   X

This signature is required on game day rosters but is not needed when the roster is submitted to BAYS.  The roster must have the certification section on the copy submitted to DIvision Director but the coach signature is not needed until game time.

Club certification

Typed name of the Club Registrar or other Club Officer certifying that the players and coaches meet all league, state, and national requirements.

[Typed Name]
 

   X

Should a registrar sign the roster, it does not make it invalid, it is not required to have a signature